How to Amend Your Business Registration Documents

Amending your business registration documents in the Philippines is a crucial process that ensures your company’s records accurately reflect its current status and operations. Whether you’re changing your business address, updating the company name, or modifying other pertinent details, it’s essential to follow the prescribed procedures to maintain compliance with regulatory authorities.

1. Determine the Necessary Amendments

Identify the specific changes required, such as:

• Business Address: Relocating to a new location.
• Business Name: Rebranding or correcting the registered name.
• Ownership Structure: Changes in shareholders or directors.
• Business Activities: Adding or removing business lines.

2. Prepare the Required Documentation

The documents needed vary based on the type of amendment and the nature of your business entity:

• For Sole Proprietorships (Registered with the Department of Trade and Industry – DTI):

  • Filled-out DTI Business Name Registration Form (BNRF).
  • Notarized affidavit detailing the changes.
  • Valid government-issued ID of the business owner.

• For Corporations and Partnerships (Registered with the Securities and Exchange Commission – SEC):

  • Amended Articles of Incorporation or Partnership reflecting the changes.
  • Board Resolution approving the amendments.
  • Notarized Secretary’s Certificate confirming the Board Resolution.
  • Latest General Information Sheet (GIS) indicating the updates.

3. File the Amendments with the Appropriate Agency

• For Sole Proprietorships:

  • Visit the nearest DTI office or access the DTI Business Name Registration System online.
  • Submit the required documents and pay the applicable fees.
  • DTI will process the application and update the business registration records accordingly.

• For Corporations and Partnerships:

  • Log in to the SEC Company Registration System.
  • Submit the amended documents, including the Board Resolution and Secretary’s Certificate.
  • Pay the necessary filing fees.
  • The SEC will review the submission and, upon approval, issue a Certificate of Filing of Amended Articles of Incorporation or Partnership.

4. Notify Other Relevant Government Agencies

After securing approval from the primary registration agency, inform other pertinent agencies to ensure all records are updated:

• Bureau of Internal Revenue (BIR):

  • File BIR Form 1905 to update registration information.
  • Provide supporting documents such as the amended SEC Certificate or updated DTI registration.

• Local Government Units (LGUs):

  • Obtain a new Barangay Clearance and Mayor’s Permit reflecting the changes.

• Social Security System (SSS), PhilHealth, and Pag-IBIG Fund:

  • Submit the amended documents to update employer records.

5. Update Internal and External Records

Ensure that all company materials reflect the amendments:

• Update official receipts, invoices, and other financial documents.
• Revise company letterheads, business cards, and marketing materials.
• Inform clients, suppliers, and business partners of the changes.

6. Monitor Compliance and Maintain Records

Keep copies of all amended documents and official communications. Regularly review and ensure that all business operations align with the updated registration details to maintain compliance with Philippine laws and regulations.

By diligently following these steps, you can effectively amend your business registration documents, ensuring that your company’s official records are accurate and up-to-date.

Navigating the business landscape in the Philippines can be both rewarding and intricate. Whether you’re embarking on a new venture or scaling up, ensuring that your corporate endeavors are in line with local regulations is paramount.

At CBOS Business Solutions Inc., we pride ourselves on simplifying these processes for our clients. As a seasoned professional services company, we offer comprehensive assistance with SEC Registration, Visa processing, and a myriad of other essential business requirements. Our team of experts is dedicated to ensuring that your business is compliant, well-established, and ready to thrive in the Philippine market.

Why venture into the complexities of business registration and compliance alone? Allow our team to guide you every step of the way. After all, your success is our commitment.

Get in touch today and let us be your partner in achieving your business goals in the Philippines.

Email Address: gerald.bernardo@cbos.com.ph

Mobile No.: +639270032851

You can also click this link to schedule a meeting.