Understanding the Validity Period and Extensions for a 9G Visa

The 9G visa, or Pre-Arranged Employment Visa, is one of the most common work visas for foreign nationals employed by Philippine-based companies. This visa allows foreign professionals to live and work in the country legally. However, understanding the validity period of the 9G visa and the process for extensions is crucial for both the visa holder and the employer. This guide provides an in-depth look at how long the 9G visa is valid, when to apply for extensions, and what you need to know about the renewal process.

Validity Period of the 9G Visa

The validity period of a 9G visa can vary depending on the employment contract and the discretion of the Bureau of Immigration (BI):

1. Initial Issuance:

   • The 9G visa is typically issued for a period of one year, aligning with the duration of the foreign national’s employment contract.
   • In some cases, the BI may grant a 9G visa for a longer period (up to three years) if the employment contract specifies a longer duration and the supporting documents justify an extended stay.

2. Multiple-Entry Privilege:

   • The 9G visa generally includes a multiple-entry privilege, allowing the visa holder to travel in and out of the Philippines without needing to apply for a re-entry permit each time.
   • This feature is particularly beneficial for foreign executives and professionals who frequently travel for business.

3. Alien Certificate of Registration Identity Card (ACR I-Card):

   • Along with the 9G visa, the visa holder must obtain an ACR I-Card, which serves as proof of the foreign national’s legal residency in the Philippines.
   • The ACR I-Card is valid for the same period as the 9G visa and must be renewed concurrently with the visa.

When to Apply for a Visa Extension

Foreign nationals must apply for a 9G visa extension before their current visa expires to avoid overstaying and potential legal penalties. It’s advisable to start the renewal process at least two months before the visa expiration date.

Why Apply Early?

• Avoid Overstay Penalties: Overstaying can result in fines, penalties, and, in severe cases, deportation.
• Processing Time: The extension process can take several weeks, depending on the completeness of the documents and the volume of applications at the BI.

Requirements for 9G Visa Extension

To apply for a 9G visa extension, you must prepare and submit the following documents:

1. Joint Letter Request:

   • A formal letter addressed to the Commissioner of the Bureau of Immigration, jointly signed by the visa holder and the sponsoring company, requesting the extension of the 9G visa.

2. Completed Application Form (BI Form 2014-00-004 Rev 0):

   • The application form must be accurately filled out and signed by the applicant.

3. Passport:

   • Original passport with a photocopy of the bio-data page, the page with the latest 9G visa implementation, and the current ACR I-Card.

4. Alien Employment Permit (AEP):

   • A valid and up-to-date AEP issued by the Department of Labor and Employment (DOLE). The AEP must be renewed if it expires before the visa extension period.

5. Employment Contract or Appointment Letter:

   • A notarized document detailing the terms of employment, including job position, salary, and contract duration.

6. Company Documents:

   • Photocopies of the sponsoring company’s SEC registration, Articles of Incorporation, latest General Information Sheet (GIS), and Mayor’s Permit or Business Permit.

7. Notarized Certification of Number of Employees:

   • A certification from the employer indicating the number of Filipino and foreign employees.

8. Bureau of Immigration Clearance Certificate:

   • A clearance certificate obtained from the Bureau of Immigration.

Steps for Applying for a 9G Visa Extension

1. Document Submission:

   • Submit the completed application form and all required documents to the Bureau of Immigration’s main office or an authorized field office.

2. Payment of Fees:

   • Pay the applicable extension fees, which may vary depending on the duration of the extension and the processing time. The fee typically includes charges for the visa extension, ACR I-Card renewal, and other administrative fees.

3. Attend Biometrics and Interview (if required):

   • If required, attend the biometrics capturing session for the renewal of the ACR I-Card. The Bureau of Immigration may also schedule an interview to verify the details of the extension request.

4. Wait for Approval:

   • The processing time for a 9G visa extension can range from 2-4 weeks. You can check the status of your application through the BI website or by contacting their office directly.

5. Visa Implementation and ACR I-Card Issuance:

   • Once the extension is approved, the renewed 9G visa will be stamped on your passport. You will also receive a renewed ACR I-Card, which serves as proof of your legal status in the Philippines.

Important Considerations for Extensions

1. Maintain Legal Status:

   • Ensure that you remain in valid visa status throughout the extension process. If your current visa is about to expire, apply for an extension as early as possible.

2. Update Your Alien Employment Permit (AEP):

   • If your AEP expires before the end of your requested visa extension period, renew the AEP first before submitting the 9G visa extension application.

3. Changes in Employment:

   • If there are any changes in your employment status (e.g., change in job position, salary, or employer), notify the Bureau of Immigration and submit updated documents reflecting these changes.

4. Avoid Overstaying:

   • Overstaying your visa can result in fines and penalties, typically PHP 500 per month of overstay, in addition to possible legal repercussions.

What Happens if Your 9G Visa is Not Extended on Time?

If your 9G visa expires without being extended, you will be considered an overstaying foreign national. The consequences of overstaying include:

• Fines and Penalties: The Bureau of Immigration imposes fines for each month of overstay.
• Possible Deportation: In severe cases, prolonged overstaying can lead to deportation and a ban on re-entry to the Philippines.
• Loss of Employment: Working without a valid visa is illegal, and employers are also liable for hiring unauthorized foreign workers.

Conclusion

The 9G visa is a crucial document for foreign nationals employed in the Philippines, providing legal status for long-term work engagements. Understanding the validity period and knowing when and how to apply for extensions are essential to maintaining compliance with Philippine immigration laws.