Social Security System (SSS)
Employers must submit the SSS coverage of an employee within (30) days of employment. The SSS website provides detailed information on the responsibilities and obligations of an SSS employer.
To be a registered SSS employer, you must accomplish and submit the following:
Single Proprietors’ document requirements:
- Employer Registration – SSS Form R-1, registration may be done through the SSS website
- Employment Report – R-1A
- DTI or SEC Certificate
- Mayor’s Permit and Barangay Clearance
- Main documents such as baptismal, birth certificate, driver’s license, passport, Professional Regulation Commission (PRC) Card or Seaman’s Book.”
- SS Forms R-1 and R-1A
- Photocopy of SEC Articles of Partnership
This includes non-stock and non-profit corporations.
- SS Forms R-1 and R-1A with authorized signature
- Photocopy of SEC Articles of Incorporation
Other document requirements for all types of businesses:
- Business location sketch/map
- Miscellaneous Payment Return (SS Form R-6) validated, or SS Form R-6 with Special Bank Receipt (SBR) – proof of payment for the Employer Registration Plate
When the business has started operating and you’ve hired more employees, you’ll need to register them with PhilHealth for their health care, Home Development Mutual Fund (HDMF) registration for SS members earning at least P4,000 per month for PAG-IBIG Fund, and for business operations with five (5) employees or more, you’ll need to register with the Department of Labor and Employment (DOLE).
Philippine Health Insurance Corporation (PHIC)
All government and private sector employers are required to register with PhilHealth to enable them to provide social health insurance coverage to their employees.
Private sector employers (including those of household helps) who have registered with the SSS prior to July 1, 1999 are automatically registered but are required to update their records with PhilHealth.
Each new employee needs to fill-up and sign a PhilHealth Member Registration Form (PMRF) regardless if he/she is already a PhilHealth member or not. Existing members are required to submit their PhilHealth ID number. An accomplished PMRF form should be submitted to the PhilHealth office where your business is registered.
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Employers are required to submit a PhilHealth Form ER2. This form should contain the list of new employees and be submitted to the PhilHealth office where the company is registered.
Home Development Mutual Fund (HDMF)/PAG-IBIG Fund
The Home Development Mutual Fund (HDMF), commonly known in the Philippines as “Pag-IBIG Fund” is a government agency that caters to the shelter financing of Filipino workers. This employee benefit includes loans, access to housing programs and savings. Employees with SSS and GSIS (for government employees) benefits are also mandated to be members of the Pag-IBIG Fund. Like the SSS and Philhealth, this benefit requires monthly contributions from both the employer and employee. The monthly contribution is of minimal amount.
Who can be members of the Pag-IBIG Fund:
- Companies who are members of SSS and GSIS
- All Employees
- Uniformed members (Police, Army, etc)
- Overseas Filipino Workers (OFWs)
- Filipinos employed locally or overseas by a foreign employer
- Non-working spouses of Pag-IBIG members
- Filipinos naturalized abroad
Republic Act 7835 mandates employers to contribute to the Home Development Mutual Fund (HDMF), otherwise known as the Pag-IBIG Fund. It is a provident savings system that supplies housing loans to public and private employees, as well as to self-employed persons who apply for membership. It provides housing and land acquisition loans to its members with the lowest interest rate and are payable for up to thirty (30) years.
New employees are required to undergo the HDMF Online Membership Registration to become members of the Pag-IBIG Fund. Please note that employees must be registered with the SSS first before they can register with the Pag-IBIG Fund.
Employers can submit the list of their new employees by filling up the Member’s Contribution Remittance Form (MCRF) and marking the new employees as NH (Newly Hire) when manually filling the monthly Pag-IBIG Fund contributions or accomplishing it online through the Fund’s online web portal.
Navigating the business landscape in the Philippines can be both rewarding and intricate. Whether you’re embarking on a new venture or scaling up, ensuring that your corporate endeavors are in line with local regulations is paramount.
At CBOS Business Solutions Inc., we pride ourselves on simplifying these processes for our clients. As a seasoned professional services company, we offer comprehensive assistance with SEC Registration, Visa processing, and a myriad of other essential business requirements. Our team of experts is dedicated to ensuring that your business is compliant, well-established, and ready to thrive in the Philippine market.
Why venture into the complexities of business registration and compliance alone? Allow our team to guide you every step of the way. After all, your success is our commitment.
Get in touch today and let us be your partner in achieving your business goals in the Philippines.
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