How Long Does It Take to Obtain an AEP in the Philippines?

The process of obtaining an Alien Employment Permit (AEP) in the Philippines involves multiple steps, including the submission of necessary documents and an evaluation by the Department of Labor and Employment (DOLE). The total time required to obtain an AEP can vary depending on factors such as the completeness of the application, any objections raised, and the efficiency of the processing at the specific DOLE office. On average, the process typically takes two to three weeks.

Here’s a breakdown of the timeline and key factors that affect how long it takes to obtain an AEP:

1. Preparation and Submission of Documents

Before the application can be processed, the employer and the foreign worker need to prepare and submit all required documents to the DOLE regional office. These documents include:

• AEP Application Form.
• Employment contract or appointment letter.
• Photocopies of the foreign worker’s passport and valid visa.
• 2×2 ID photo.
• Proof of job posting in a local newspaper (15 days prior to application).

Timeframe: Preparing the required documents may take anywhere from a few days to a couple of weeks, depending on the availability of documents and whether any additional paperwork needs to be obtained or corrected.

2. Review and Publication by DOLE

Once the application is submitted, DOLE will review the documents to ensure that they are complete and that the application meets all requirements. DOLE will also publish the application in a newspaper to allow the public or interested parties to raise any objections. This step is crucial as it gives Filipino workers the opportunity to contest the hiring of a foreign national if they believe they are qualified for the position.

Timeframe: The publication and review process typically takes around 5 to 7 business days.

3. Evaluation and Decision by DOLE

After the publication and review, DOLE evaluates the application in detail. They will verify that no qualified Filipino workers are available to fill the position and that the foreign worker meets the job qualifications. During this time, DOLE may request additional documents or clarifications, which could extend the processing time.

Timeframe: This evaluation phase usually takes 1 to 2 weeks, depending on the complexity of the case and the DOLE office’s processing speed.

4. Issuance of the AEP

Once DOLE completes the evaluation and determines that the application meets all requirements, they will issue the Alien Employment Permit (AEP). The AEP will specify the job position, employer, and the validity period (usually tied to the length of the employment contract).

Timeframe: The permit is generally issued within 15 to 20 business days after submission of the complete application.

5. Factors That Can Affect Processing Time

Several factors can affect the overall time it takes to obtain an AEP, including:

• Completeness of Documents: If any required documents are missing or incorrect, DOLE may request additional information, causing delays. Ensuring that all documents are complete and accurate before submission can help expedite the process.

• Objections or Contests: If a Filipino worker or labor group contests the application during the publication period, DOLE may need to conduct further investigations, which can significantly extend the processing time.

• Location of the DOLE Office: Processing times can vary depending on the DOLE regional office where the application is submitted. Some offices may have more efficient processing systems than others, depending on the volume of applications they handle.

• Industry-Specific Requirements: Certain industries may have additional requirements or clearances that need to be met, such as in the healthcare, finance, or manufacturing sectors. Meeting these extra requirements can also affect the time it takes to obtain the AEP.

6. What to Do if Processing Takes Longer Than Expected

If the AEP application process is taking longer than the typical two to three weeks, it is important to follow up with the DOLE regional office where the application was submitted. Employers or their representatives can inquire about the status of the application and ask if any additional documents or clarifications are needed.

7. Renewal of an AEP

If the foreign worker already holds an AEP and needs to renew it, the renewal process generally takes 1 to 2 weeks, provided that the required documents are submitted on time and there are no significant changes to the employment terms.

Conclusion

On average, the process to obtain an Alien Employment Permit (AEP) in the Philippines takes two to three weeks from the time the application is submitted to the DOLE regional office. This timeframe can vary based on factors like document completeness, the complexity of the case, and any objections raised during the publication period.

To avoid delays, ensure that all required documents are properly prepared and submitted, and be proactive in following up with DOLE during the review process. For complex cases or if the processing takes longer than expected, it may be helpful to consult a legal expert or immigration consultant.